Phoenix - Your AI AssistantAdministrative Assistant Projects
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Business Administration Assistant
We are seeking a detail-oriented and reliable Business Administration Assistant to support our daily operations and administrative tasks. This is a remote role, ideal for someone organized, proactive, and eager to grow within a business support environment. Key Responsibilities: Manage and organize business documents, files, and reports. Assist with scheduling meetings, managing calendars, and coordinating appointments. Prepare and format correspondence, presentations, and internal communications. Perform data entry, record keeping, and database management. Provide general administrative support to various departments. Assist with basic finance, invoicing, and procurement tasks as required. Requirements: Previous experience in business administration or a similar administrative role. Strong organizational and multitasking abilities. Excellent written and verbal communication skills. Proficiency in Microsoft Office, Google Workspace, and virtual collaboration tools Ability to work independently and meet deadlines. What We Offer: Fully remote position with flexible hours. Opportunity to gain experience in business operations and office management. Supportive virtual team environment and training opportunities.
Finance, Accounting & Administration Assistant for Care Homes
Finance & Administration Assistant (UK Based Freelancer) Hours: Part-time, starting 10-20 hours per week, with potential for growth to Full Time as the business expands. Company Overview: We currently operate two care homes dedicated to providing excellent resident care in a positive and supportive environment. We are expanding our business and looking for a skilled, detail-oriented Finance & Administration Assistant to support our financial and administrative operations. Role Overview: This role will report directly to Director of Property & Finance, and will involve independent work while coordinating closely with our home managers, external payroll team, and accountants. The role will initially focus on core financial and administrative duties with opportunities to take on greater responsibility as the company grows. Key Responsibilities: Finance & Accounting - Work closely with home managers to manage invoicing, expense processing, and monitor cash flow. - Liaise with payroll team for payroll processing. - Coordinate with councils regarding purchase orders and financial queries. - Assist with monthly and year-end reporting, business analysis, and similar tasks - Manage wage setup on the accounting system and oversee payment runs. - Handle bookkeeping, including receipt and invoice management on Xero. - Prepare cash flow forecasts and reporting - Submit invoices, manage edits, issue credit notes, and oversee credit control, liaising with residents’ families where necessary. Administration - Establish and manage utility accounts for care homes. - Format documents, spreadsheets, and other key business documents. - Support administrative systems management, including diary management and scheduling. - Assist with document organisation and digital file management. - Assisting Director's with various ad-hoc tasks as required Ideal Candidate Profile: Experience: Qualified or experienced in accounting, ideally with previous experience in care homes, home care or related sectors. Software Proficiency: Proficient in Xero (training provided for additional systems as needed). Soft Skills: Strong communication skills, empathy, and an ability to engage professionally and sensitively with residents’ families. Independence: Comfortable working remotely with minimal supervision while maintaining regular communication with key team members. Why Work with us? - Flexible, remote working arrangements. - Opportunities for career progression as the company expands. - A supportive team dedicated to making a meaningful difference in residents’ lives.
Office managment/administration
The London School of Barbering seeks a highly organised and customer-focused Office Manager to oversee daily operations and provide critical administrative support. As the leading barbering training provider in the UK, transforming beginners into professionals in just nine weeks, the school prides itself on delivering an excellent student experience. The Office Manager will play a key role ensuring smooth business operations. Primary responsibilities include managing student records and schedules, responding professionally to all inquiries, and tracking attendance and progress. Close coordination with instructors is essential to support student success. Compliance with data protection and regulatory standards is also required. Handling student concerns and disputes calmly is a top priority for this role. Escalated issues may require liaising with legal counsel to find appropriate resolutions. Maintaining clear documentation of all communication and outcomes is important. Prospective student leads are converted into bookings through prompt follow-up and guidance through the enrollment process. Weekly sales metrics are reported to track performance. Supporting marketing campaigns involves working with external partners to maximise visibility. Administrative tasks for the Director include managing calendars, preparing for meetings, and discreetly handling confidential matters. It is vital to ensure tasks align across teams through effective internal communication. Occasional reporting and summarization of key initiatives provide visibility. CRM and lead management systems must be expertly maintained with current and prospective. The perfect candidate should work part-time in the office and part-time from home. Please do not apply if this is something that you cannot do.
Planning Portal Data Extraction
I need an administrative assistant who can search keywords in each of the 420 planning portals in the UK and return market intelligence about the types of planning application being made for certain types of structure. This involves going to each of the planning portals, typing in a search with some keywords and recording the return of projects in planning and the name of the company that made the submission. if you have tech that could help you – so much better
Personal Assistant
About the Role: Imperium Horizon Group is a newly launched luxury travel company, and we’re looking for a proactive and reliable Executive Assistant to support the Founder across a broad range of responsibilities. This role is ideal for a fresh graduate eager to grow within an entrepreneurial environment and take on real responsibility from day one. You’ll assist with both professional and lifestyle-related tasks, including handling sensitive matters. The ideal candidate is fluent in English, highly organized, tech-savvy, and has basic experience in social media marketing and management. Please Note: This position involves handling both business and highly personal tasks on behalf of the Founder. As such, confidentiality, trust, and a high degree of discretion are absolutely essential. Key Responsibilities: Support daily business operations including scheduling, email management, and travel planning Handle select lifestyle-related tasks such as coordinating reservations, online purchases, and organizing schedules Conduct online research and make phone calls on behalf of the Founder as needed Assist with managing communication channels across both personal and business contexts. Prepare documents, presentations, and basic reports Help with light social media content posting and account maintenance Maintain a high level of professionalism, confidentiality, and discretion at all times Requirements: Fluent in English (spoken and written) Basic experience in social media marketing and account management Strong communication, organizational, and multitasking skills Comfortable using productivity tools (e.g., Google Workspace, project/task management apps) Trustworthy, proactive, and eager to learn Preferred Profile: Ambitious and resourceful mindset with the ability to work independently Strong attention to detail and a willingness to take initiative What We Offer: A unique opportunity to grow alongside a brand new company from its earliest stages Direct mentorship and close collaboration with the Founder Exposure to executive-level decision-making and strategy A flexible, remote work environment with long-term potential A meaningful role where your contributions truly make an impact
Bookkeeping Assistant
We are looking for a part-time assistant bookkeeper. Tasks include: *Transactions reconciliations *Payments scheduling and processing *Supporting administrative assistant on payroll *Liaising with finance manager and accountants to ensure accounts are filed on time Kindly note that this is a BOOOKEEPING and NOT accounting role. And so our rate is based on an assistant bookkeeper and not accountant. Thanks! Chrissy
SQL Database administrator
Role: Database Administrator Experience: 5 to 7 Years Location: Saket (Delhi) About The Company: At WeCredit, we partner with heading NBFCs to help Customers find the best online financial solutions, including quick and hassle-free loans. Our skilled team provides assistance every step of the way, from Completing your loan documents to ensuring fast disbursal of funds. About the Role: We are seeking a skilled and detail-oriented Database Administrator (DBA) to manage and maintain our company’s databases. The ideal candidate will have extensive experience in database management, performance tuning, and ensuring data integrity and security. As a DBA, you will be responsible for overseeing database systems, ensuring their reliability and performance, and supporting business applications Responsibilities: • Install, configure, and maintain database management systems (DBMS) such as MySQL, SQL Server • Design and implement backup and recovery strategies to safeguard data against loss or corruption. • Manage database security, including user access controls and data encryption, to protect sensitive information. • Diagnose and resolve database issues, including performance problems, corruption, and connectivity issues. • Work closely with developers, system administrators, and other IT staff to support application development and ensure seamless integration. • Apply software updates, patches, and upgrades to database systems as needed. Qualifications: • 5 to 7 Years of experience as a Database Administrator or similar role, with expertise in managing databases and performance tuning. • Proficiency in SQL and experience with DBMS such as MySQL or SQL Server. • Strong analytical and troubleshooting skills with the ability to resolve complex database issues. • Query Optimization. • Internal DB Level.
I need a virtual assistant
Hello everyone , I need a virtual assistant to assist me in carrying some of my day to day activities online. This comes with a good pay. Apply within. Thank you
We need an admin assistant
Personal Assistant Type: Freelance or part-time Location: Remote (UK-based preferred but not required) Rate: Negotiable – based on experience What you’ll do: • Help manage and organise calendars, emails, and task lists • Assist with coordinating projects, meetings, and team communication • Stay on top of deadlines and help us stay focused and efficient • Ideally help with content scheduling / basic admin for social media You’re a great fit if you: • Are highly organised, proactive, and good at taking initiative • Communicate clearly and reliably • Are comfortable with tools like Notion, Google Workspace, WhatsApp, etc.
Social Media Assistant / PA
Job Description: We’re looking for a proactive, organised, and creative individual to join our team as a Personal Assistant / Social Media Assistant. This hybrid role involves supporting the day-to-day personal and professional tasks of the founder while also managing and growing our brand’s social media presence. Key Responsibilities: • Provide administrative support including diary management, travel planning, email correspondence, and task prioritisation • Assist with personal errands and to-do lists • Create, schedule, and publish engaging content across social media platforms (Instagram, TikTok, etc.) • Monitor social media trends, insights, and engagement metrics • Respond to DMs, comments, and engage with the online community • Coordinate with collaborators, influencers, and partners for campaigns and content • Assist with planning and execution of photo/video shoots and events • Support general brand organisation and digital filing Ideal Candidate: • Excellent communication and organisational skills • Strong understanding of social media platforms and content trends • Confident using tools like Canva, Instagram Reels, and scheduling platforms (e.g. Later, Planoly, or Buffer) • Creative eye for detail and brand consistency • Able to work independently and manage multiple tasks • Discreet, trustworthy, and adaptable
PR & Admin Assistant
The role is providing admin and some basic PR support including the following; monitoring media coverage and liaising with our press cuttings agency, creating press cuttings and monthly cuttings books and media coverage reports for our clients, uploading content on our website and posting and picking up content on our social media platforms, creation of case studies for our most successful events and PR activities, making travel arrangements and creating the programme and press profile documents for press trips, assisting with sending samples out to press from our warehouse, helping to organise wine tasting events by sending out invitations on mailchimp, creating online registration on jotform, registration lists, helping with design of invites on Canva, name badges, event materials and helping to run the event if you live within easy access to London. Updating and adding contacts to our press list and trade database which will involve data entry, online research and emailing and some cold calling. You will need to be a native English speaker and have excellent communication skills, a personable and professional email and phone manner, a high level of attention to detail, efficiency, accuracy and organisation, a willingness to learn and be able to quickly grasp new activities with a can-do approach, work independently, be flexible and able to turn things around quickly and work to a deadline. Experience of working in PR and comms and knowledge of the media would be very useful but not essential as training will be given. You will need to have excellent knowledge of Microsoft Office, social media especially instagram, mail chimp, jotform, word press websites and canva. You will be working for a small, busy, friendly PR agency specialising in the wine industry. I am looking for ongoing support so please only get in touch if you are available and looking for ongoing freelance work. I'm happy for you to work remotely but being able to occasionally come to the office in London and to help run events would be ideal. The amount of work will vary each week but on average will be about a 2 days/week spread over the week. It would be ideal for someone with small children who needs to fit work around childcare.
Human Resource needed
We are looking for a motivated and detail-oriented Entry-Level HR Assistant to join our team. This role is perfect for individuals who are passionate about people, eager to grow in the HR field, and ready to support day-to-day HR operations. Key Responsibilities: Assist with the recruitment process by sourcing candidates, screening resumes, and scheduling interviews Help maintain employee records and ensure all documents are up to date Support onboarding and offboarding processes Assist in organizing company events, meetings, and training sessions Maintain HR databases and help generate reports Provide administrative support to the HR team as needed
Operations & Marketing Assistant
Organised. Creative. Reliable. And Comfortable Picking Up the Phone. We’re a fast-moving property business with big plans — and we need someone just as dynamic to support the day-to-day. This is a key role working directly with the CEO across operations, marketing, admin, content, lead generation, and communication. Whether you’re an introvert who thrives behind the scenes or someone who can confidently speak with clients and staff — we value reliability, attention to detail, and the drive to get the job done. Key Responsibilities: • Diary management and scheduling for the CEO • Admin support and daily dashboard updates • Conducting competitive daily market checks • Creating and managing spreadsheets (including formulas) • Drafting professional letters, emails, and documents • Creating, scheduling, and managing social media content • Supporting paid ad campaigns (Facebook, Instagram, Google) • Making sales and follow-up calls, and communicating with staff • Supporting sales tracking, CRM updates, and lead generation • Creating cold lead lists and helping with client conversions • Promoting Property Care sign-up bonuses and offers • Assisting with our upcoming podcast – guest outreach, scheduling, and content support • Ensuring tasks are completed with full accountability What We’re Looking For: • Reliable and organised — you deliver what you commit to • Confident making outbound calls and speaking with staff and clients • Tech-savvy — comfortable with spreadsheets, CRMs, and scheduling tools • Social media literate — Canva, Reels, captions, scheduling tools • Able to write clear, professional letters and documents • Flexible, calm under pressure, and proactive • Excited to grow with the business and take on new challenges
New Client Onboarding Assistant - UK based only
We are seeking a proactive Client Onboarding Assistant to manage and enhance the experience of new clients joining our services. This role requires excellent communication skills to clearly explain company processes, service offerings, and ensure smooth transitions from initial contact to active engagement. You will liaise directly with clients, addressing queries and guiding them through onboarding steps with professionalism and efficiency. While primarily remote, flexibility to attend onsite meetings in London when needed is essential. The ideal candidate will be organized, client-focused, and confident in building strong relationships. Previous experience in customer-facing roles is preferred.
Messaging Assistant
Messaging Assistant We’re looking for someone to manage WhatsApp messages for our Australia team. You’ll speak with customers and butlers, answer questions, assign jobs, and follow up to make sure every event is covered. What You’ll Do: Reply to customer messages about bookings Assign jobs to butlers and confirm availability Follow up to make sure jobs are staffed Keep communication clear, friendly, and organised Requirements: Reliable and responsive Strong written English Organised and confident communicator Based in or familiar with Australian time zones Hours: Part-time and flexible. You must be available between 9am and 2pm Australian time, especially on weekends, as we won’t be online during those hours. Hourly rate: $4 To Apply: Message us with a short intro, your location, and your availability.
LinkedIn Engagement Assistant
I’m looking for a savvy and thoughtful LinkedIn Engagement Assistant to help boost my visibility and presence by proactively commenting on posts from relevant creators and industry professionals in my niche. What I need: • Someone who understands how to write genuine, insightful comments that spark conversation and add value. • Proactive research of relevant content in my industry (I’ll provide guidelines on who to follow). • 5–10 high-quality comments per day across a variety of posts. • Tone should reflect my personal brand – professional, helpful, and conversational (I’ll share examples). • Weekly report of posts interacted with. Ideal candidate: • Solid understanding of LinkedIn culture and etiquette. • Excellent written English. • Knowledge of payments and digital marketing is a big plus. • Experience managing engagement for personal or business brands on LinkedIn is a bonus. Duration: Initially a 1-month trial, with potential for ongoing work if it’s a good fit. To apply: Please share a few example comments you’d leave on a LinkedIn post (any topic is fine), and let me know your experience with engagement or community management.
Bookkeeping Assistant
We're looking for a part-time (4-5 hours a month) bookkeeping assistant to help support with the following tasks: - Filing receipts - Creating and sending invoices on Xero - Transactions reconciliations - Payments scheduling and processing - Ad hoc bookkeeping/admin tasks You will work alongside our accountant who can offer you training, but basic Xero/admin experience is required.
Customer Liaison Assistance
Client Liaison Assistant – Remote with Occasional Onsite (London) We are seeking a proactive and articulate Client Liaison Assistant to support our legal and company formation services in the Middle East. This is a remote role with the flexibility to attend in-person meetings at our London office (Teams location) when needed. Responsibilities include: Introducing new clients to our services Conducting initial product discussions and qualifying leads Collecting and organizing required documentation Seamlessly handing over qualified clients to our formation team The ideal candidate will be well-presented, eloquent, and experienced in customer-facing roles. Strong administrative skills and attention to detail are a must. If you thrive in a fast-paced environment and enjoy working with international clients, we’d love to hear from you.
Freelance Social Media Assistant for Beauty Consultant
I am a Beauty Consultant seeking a dedicated Social Media Assistant to support my growing online presence. This freelance role requires someone passionate about the beauty industry with strong communication and organizational skills. Key Responsibilities: - Respond promptly and professionally to messages and comments across all social platforms. - Assist in planning and scheduling engaging beauty content. - Monitor social media trends and suggest relevant content ideas. - Track and report on social media engagement and growth metrics. - Engage with followers and beauty community to build brand loyalty. Payment is €15 per hour. This is a direct freelance hiring, not an opportunity or outsource project. If you are organized, creative, and enthusiastic about beauty, I look forward to your application!
Virtual Assistant with digital tools experience
I’m building a growing coaching and wellness brand focused on career clarity, natural practices (including functional mushrooms), and content creation. I’m looking for a smart, proactive virtual assistant to help me manage operations across platforms. This is a long-term opportunity (starting part-time) for someone who loves structure, is tech-comfortable, and has excellent English.
